Media Tours

Heading to town? Please let us know! We coordinate group and individual media visits throughout the year.

Requests are handled on an individual basis. The level of support provided depends on your story, the advance notice, the time of year, your length of stay and the ability of partners to assist.

If you are a journalist planning a trip and need assistance, the following steps will help us help you:

Provide as much lead time as possible with your request. At least 30 days’ notice is much appreciated.
Include a letter of assignment from the media organization you represent and a description of your assigned story, including what you intend to cover, story length (word count or running time) and the date the story will be published or aired.
Specify circulation and other relevant demographic information about the media organization you represent.
Provide samples of previously published stories. If you are a freelance journalist, this will be extremely helpful in coordinating your visit.
Depending on the nature of the assignment, we can assist you with accommodations, suggested itineraries, passes to attractions and more. Please note that complimentary arrangements are provided through the direction of host businesses and are subject to the availability and interest of each property. Blackout periods may be experienced during the year (such as during the summer months), which may necessitate a press rate, especially for hotel accommodations and meals. Also, please note that complimentary accommodations include only room rate and tax, not incidentals such as phone charges or room service.
While complimentary meals can be requested, they are provided at the discretion of the host restaurant; we cannot provide meals in the instance of complimentary meals not being available. Complimentary meals exclude gratuity and alcohol and will only be for one person, unless the host wishes to extend the invitation to additional patrons.
We cannot provide airfare for your trip, nor can we pay for ground transportation.

Travel Dates

Date of Arrival

Date of Departure

Alternative Dates

Jouralist Information

First Name As it appears on your photo ID

Last Name As it appears on your photo ID

Date of Birth

Job Title

Address

Suite Number

City

State

Zip/Postal Code

Country

Phone Including area code and/or country and city code

May we contact you via e-mail?

Yes

Emergency Contact

Food Allergies & Dietary Restrictions

Media Outlet Information

Media (Publication) Name

Media Type CMD/CTRL-click all that apply

Outlet Demographics (Company Description)

Languages CMD/CTRL-click all that apply

US/Canada Distribution CMD/CTRL-click all that apply

International Distribution CMD/CTRL-click all that apply

Publication Circulation/Audience Numbers

Anticipated Results

Planned Press/Air Date

Anticipated Coverage

Length of Coverage

Assigning Editor

Letter of Assignment If "Yes" please attach; if "No" please provide editorial contact so that we may verify your assignment affiliation

Yes

Letter of Assignment Attachment

Letter of Assignment Information

Journalist Story Goals

Story Focus

Requested Experiences

Articles and Photos

Articles and Photos Description Please describe your most recently published articles and photographs. Please include details on the demographics, circulation, and scheduled print date for your assigned publication or information on those to whom you will be pitching. You may also include links to the articles online, or to a shared documents folder with the print collateral.

Mention of Services

Mention of Services Description Indicate if your article will include mention of suppliers' services or if it is a destination only piece (i.e. hotel mentions, "if you go" fact boxes, etc.).

Services Needed

Serviced Needed Indicate if you need accommodations, admission to attractions and/or an itinerary. We also need to know whether your travel budget includes costs for any or all of the services that are arranged by our office.